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Staff Links and Forms



Staff  with more than one account in ParentSquare (work and guardian accounts) can combine their accounts from the My Account page.  

  • Sign in to ParentSquare
  • If applicable, verify your information (make certain to verify YOUR information only)
  • Click your name in upper right and select My Account
  • Click 'Combine with another account'
  • Sign in to your other ParentSquare account
  • Select name to use on your account and click Combine Accounts
  • Your accounts are now combined. The next time you login to ParentSquare, you will be able to access your account using any of the associated email addresses or phone numbers on your combined account.

 Not receiving messages:

  • Bounced Emails: user may have an outdated email or typo in email, update your email in skyward
  • Spam or Blocked Emails: user have marked ParentSquare emails as spam or blocked the emails, check the spam folders and mark as NOT SPAM
  • Unsubscribed Texts: user texted "STOP" in reply to notifications; user can text "START" to 66458 to restart notifications
  • Landlines: user will not get text notifications to their landlines. Change the primary phone to a cell phone in Skyward
  • And users who have set their notifications to Off, turn ON notifications.


More Links


Available for printing as needed. Click on the title to open the form.

Technology Forms

Field Trips

Field Trip Pre-Approval Travel Request Forms

Student Travel

After Approval Forms

Transportation Forms

  • Bus Safety Report After completing the form make three (3) copies; send the Original to the school, one copy to Transportation, one copy to the student and one for the driver.
  • School Bus Rules should be reviewed and printed out for all transportation requests. To keep our students and staff safe these rules and regulations must be followed at all times.
  • Transportation Request After completing the form make two (2) copies; send the Original to Transportation, one copy to the originator and one copy to the driver.
  • Van Request & Van Check Out Sheet After completing page one of the form make one (1) copy: send the Original to Transportation and the originator keeps the copy. Page two (2) includes the mandatory Van Check Out Sheet. Upon completion make one (1) copy, send the Original to Transportation and keep the copy for yourself.
  • Staff SWSD vehicle drivers need to contact Linda Proctor in Transportation (ext 2223).  All staff drivers of SWSD vehicles need a type 2 license.  Transportation will need a copy of your driver's license , your CPR/1ST Aid card, and completed application.  An abstract of your driving record will be pulled from the Department of License. Additionally, you are required to watch a 20 minute  video and test on.  This can be done on your own time within 3 days of your application.


Records Retention

It doesn’t matter where you’re at in the lifecycle of a record, there is never a bad time to jump in! Don’t let the constant stream of records get the best of you. Educate yourself on records management best practices to stay afloat.

  • Create or Receive: Know your public records.
  • Use: Organize for access.
  • Store: Apply retention.
  • Destroy or Preserve: Trash or transfer.

While it may be challenging to find the retention for your record in the schedules, the specific nature of your job is going to limit the schedules you’ll need to consider. Click here for training video on searching the retention schedules.

  • Use the Table of Contents
  • CTRL-F is your friend
  • Let the Subject Index break it down for you

Let the Washington State Archives help you. Email them at

First page of the PDF file: 2021-FallConferenceProgramBooklet_compressed

Clock Hour Proposal Forms

  • Procedure to Submit a Clock Hour Proposal If you are interested in presenting a clock hour opportunity to district staff this document walks you through the process from start to finish.
  • Clock Hour Proposal Form This form must be completed by the facilitator/instructor and submitted to Human Resources/District Clock Hour Committee for approval at least 15 days prior to the first day of the workshop/course.

Badge/Key Request Form

Please complete form and submit to Kristy Macarro at the District Office - South Campus or by email to